Table of Contents
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Chapter 1 Introduction to the Accounting System

1.1 Objectives
1.2 Ledgers, Journals, Masters, and Transactions
1.3 Posting
1.4 Closings
Order Entry Module

Chapter 2
Order Entry Introduction

2.1 Features of Order Entry
2.2 The Manual
2.3 The Process of Entering Orders

Chapter 3
Order Entry Menu

3.1 Displaying the Menus
3.2 Making a Menu Selection

Chapter 4
Orders

4.1 Introduction
4.2 Field Descriptions
4.3 Detail Lines
4.4 Field Descriptions
4.5 Order Trailer Screen
4.6 Field Descriptions
4.7 Shipping Screen
4.8 Field Descriptions
4.9 Making Changes to Orders

Chapter 5
Order Cancellations

5.1 Cancelling an Entire Order
5.2 Partial Cancellation of an Order
5.3 Cancellation of Filled, Shipped, and Billed Orders
5.4 Partial Cancellation of Filled, Shipped, and Billed Orders

Chapter 6
Packing Slips

6.1 The Packing Slips Screen
6.2 Field Descriptions
6.3 Packing Slip Detail
6.4 Field Descriptions
6.5 Manually Filling an Order
6.6 Changing a Packing Slip
6.7 Deleting a Packing Slip

Chapter 7
Customers

7.1 Introduction
7.2 Entering Customers
7.3 Field Descriptions
7.4 Customer Shipping Addresses
7.5 Field Descriptions

Chapter 8
Inventory

8.1 Inventory Screen
8.2 Field Descriptions
8.3 Price Structure Screen
8.4 Field Descriptions

Chapter 9
Sales Representatives

9.1 Sales Representatives Screen
9.2 Field Descriptions
9.3 Adding Sales Representatives
9.4 Changing Sales Representatives
9.5 Removing Sales Representatives

Chapter 11
Reports

11.1 General Information
11.2 Report Descriptions

Chapter 12
Setting Up Order Entry

12.1 Introduction

Chapter 13 Maintaining Order Entry

13.1 Introduction
13.2 Deleting Packing Slips
13.3 Deleting Orders

Chapter 14
Modifying Order Entry

14.1 Introduction
14.2 Changing Files
14.3 Changing Screens
14.4 Changing Reports
14.5 Changing Menus
14.6 Changing the Bill Shipped Orders Process
14.7 Order Numbering

Chapter 15
Error Messages

15.1 How to Find Error Messages
15.2 Data Entry Screens
15.2.1 Order Entry
15.2.2 Edit Packing Slips
15.2.3 Customers
15.2.4 Sales Representatives
15.3 Processes
15.3.1 Fill Orders
15.3.2 Mark Shipped Packing Slips
15.3.3 Billed Shipped Orders
15.3.4 Un-ship a Packing Slip
15.3.5 Delete Old Packing Slips
15.3.6 Delete Old Filled Orders
15.3.7 Un-bill a Packing Slip
15.4 Accounting Files
Inventory Control Module

Chapter 16
Inventory Control Introduction

16.1 Features of Inventory Control
16.2 The Manual

Chapter 17
Inventory Menu

17.1 Inventory Menu

Chapter 18
Enter Inventory Products

18.1 Enter Inventory Products Screen
18.2 Field Descriptions
18.3 Price Structure Screen
18.4 Field Descriptions
18.5 Examples

Chapter 19
Inventory Adjustments

19.1 Inventory Adjustments Screen
19.2 Field Descriptions
19.3 Examples

Chapter 20
Product Inventory Balances

20.1 Product Inventory Balances Screen
20.2 Field Descriptions
20.3 Accessing Product Inventory Balances

Chapter 21
Reprice Inventory Using Margins

21.1 Reprice Inventory Using Margins Screen
21.2 Average Unit Cost
21.3 Price

Chapter 22
Delete Old Inventory Adjustments

22.1 Introduction
22.2 Example

Chapter 23
Removing Old Inventory Balances Records

23.1 Introduction
23.2 Example

Chapter 24
Reports

24.1 General Information
24.2 Report Descriptions

Chapter 25
Set Up

25.1 Introduction
25.2 Set Up GL Accounts
25.3 Enter Inventory Products
25.4 Make Adjustment Entries
25.5 Example

Chapter 26
Error Messages

26.1 How to Find Error Messages
26.2 Data Entry Screens
26.3 Processes
26.3.1 Reprice Inventory Using Margins
26.3.2 Delete Old Inventory Adjustments
26.3.3 Delete Old Inventory Balances
26.4 Accounting Files
Purchase Order Module

Chapter 27
Purchase Order Introduction

27.1 Features of Purchase Order
27.2 The Manual
27.3 The Purchasing Process
27.3.1 Creating Purchase Orders
27.3.2 Receiving Shipments
27.3.3 Creating Vouchers

Chapter 28
Working with the C/Books Accounting System

28.1 Making Menu Selections
28.2 Using Data Entry Forms
28.2.1 Moving the Cursor
28.2.2 Using System Supplied Values
28.2.3 Performing Data Entry Tasks
28.2.4 Switching Between Screens
28.2.5 Why is a Field Value Invalid?
28.2.6 Correcting Input Mistakes
28.2.7 Using Validation Screen
28.3 Running Reports
28.4 Running Processes

Chapter 29 Restocking Inventory

29.1 Introduction
29.2 General Process
29.3 Making the Purchase Order List
29.4 Printing the Purchase Order List
29.5 Changing the Purchase Order List
29.6 Creating Purchase Orders
29.7 Adding Optional Information
29.8 Changing Purchase Orders

Chapter 30
Special Inventory Purchases

30.1 Entering a Special Inventory Purchase
30.2 Changing a Special Inventory Purchase

Chapter 31
Non-Inventory Purchases

31.1 Entering Non-Inventory Purchase Orders
31.2 Changing Non-Inventory Purchases

Chapter 32
Printing Purchase Orders

32.1 Printing a Purchase Order for the First Time
32.2 Reprinting a Purchase Order
32.3 The Effects of Printing a Purchase Order

Chapter 33
Receiving Shipments

33.1 Automated Receiving Slip Creation
33.2 Comparing Ordered vs. Actual Shipments
33.3 Returned/Defective Goods
33.4 Under/Over Shipments
33.5 Manually Entering Receiving Slips

Chapter 34
Recording Vendor Invoices

34.1 Automated Voucher Creation
34.2 Manually Entering Vouchers
34.3 Reconciling Vendor's Invoice

Chapter 35 Accounting For Freight

35.1 Tracking Freight by Item
35.1.1 Freight Charges in Purchase Order
35.1.2 Freight Charges in Packing Slip
35.1.3 Freight Charges in Invoice
35.1.4 Correcting Invoiced Freight Charges
35.2 Tracking Freight Separate from Inventory
35.2.1 Freight Charges in Purchase Order
35.2.2 Freight Charges in Invoice
35.2.3 Correcting Invoiced Freight Charges
35.3 Selecting a Tracking Method
35.4 Same Vendor vs. Different Vendors

Chapter 36
Tracking Order Progress

36.1 Determining When an Order Should Arrive
36.2 Determining Future Cash Commitments
36.3 Comparing Amounts Ordered with Amounts Received
36.4 Comparing Amounts Received with Amounts Billed

Chapter 37
Error Messages

37.1 How to Find Error Messages
37.2 Purchase Order Screens
37.2.1 Purchase Order Entry Screens
37.2.2 Purchase Order List Screen
37.2.3 Vendor Prices Screen
37.3 Purchase Order Processes
37.3.1 Make Purchase Order List
37.3.2 Create Purchase Orders
37.3.3 Delete Old Purchase Orders
37.3.4 Update Purchase Order Balances
37.4 Receiving Screens
37.5 Receiving Processes
37.5.1 Create Receiving Slips
37.5.2 Voucher Receiving Slips
37.5.3 Delete Old Receiving Slips
37.6 Vouchers Screen
37.7 General Error Messages
37.8 Accounting Files

Chapter 38
Purchase Order Setup

38.1 How to Set Up Purchase Order
38.2 Payment Terms
38.3 Vendor Master
38.4 Company Receiving Address
38.5 Alternate Receiving Addresses
38.6 Inventory Master
38.7 Alternate Vendor Addresses
38.8 Vendor Prices

Chapter 39 Maintaining the Purchase Order System

39.1 Introduction
39.2 Removing Old Records
39.3 Speeding Up Reports
39.4 Maintaining Vendor Price List
39.5 Maintaining Product Order Quantities

Chapter 40
Modifying the Purchase Order System

40.1 Introduction
40.2 Rules for Changing Files
40.3 Rules for Changing Screens
40.4 Rules for Changing Reports
40.5 Rules for Changing Menus
40.6 Order Numbering
40.7 Adding Internal Controls

Chapter 41
Purchase Order Menu

41.1 Purchase Order Menu

Chapter 42
Purchase Order Screens

42.1 General Information
42.2 Purchase Orders Data Entry Form
42.2.1 Header Screen
42.2.2 Detail Screen
42.2.3 Freight Screen
42.2.4 Shipping Screen
42.2.5 Vendor Address Screen
42.3 Edit Purchase Order List
42.4 Non-Inventory Purchase Orders Data Entry Form
42.4.1 Header Screen
42.4.2 Detail Screen
42.4.3 Freight Screen
42.4.4 Shipping Screen
42.4.5 Vendor Address Screen
42.5 Edit Purchase Orders Data Entry Form
42.6 Edit Non-Inventory POs Data Entry Form

Chapter 43
Purchase Order Master Screens

43.1 General Information
43.2 Payment Terms Data Entry Form
43.3 Vendors Data Entry Form
43.4 Company Receiving Address Data Entry Form
43.5 Alternate Receiving Addresses Data Entry Form
43.6 Inventory Data Entry Form
43.6.1 Product Information Screen
43.6.2 Price Structure Screen
43.7 Alternate Vendor Addresses Data Entry Form
43.8 Vendor Prices Data Entry Form

Chapter 44
Purchase Order Processes

44.1 Make Purchase Order List
44.2 Create Purchase Orders
44.3 Delete Old Purchase Orders
44.4 Update Purchase Order Balances

Chapter 45
Purchase Order Reports

45.1 General Information
45.2 Report Descriptions

Chapter 46
Receiving Menu

46.1 Receiving Menu

Chapter 47
Receiving Screens

47.1 General Information
47.2 Receiving Slips Data Entry Form
47.2.1 Header Screen
47.2.2 Detail Screen
47.2.3 Total Screen
47.3 Non-Inventory Receiving Slips Data Entry Form
47.3.1 Header Screen
47.3.2 Detail Screen
47.3.3 Total Screen
47.4 Enter Vouchers Data Entry Form
47.4.1 Header Screen
47.4.2 Detail Screen
47.5 Inventory Adjustment Data Entry Form
47.5.1 Header Screen
47.5.2 Detail Screen

Chapter 48
Receiving Processes

48.1 Create Receiving Slips
48.2 Voucher Receiving Slips
48.3 Delete Old Receiving Slips

Chapter 49
Receiving Reports

49.1 General Information
49.2 Report Descriptions